“Previous to adopting the Assetic system, we planned and reported our annual infrastructure works and valuation for each asset class differently. Our auditors also indicated that they were concerned that we were manually transferring valuation information from several separate documents into the final valuation report, with the possibility of errors occurring.
Assetic's myData was utilised for recording inspections, condition, work history and reporting on our infrastructure valuations. This has resulted in a single reporting system that consolidated the separate reports into the same format. This is definitely an easier document for our internal staff and auditors to review. It was simply a matter of ensuring all valuation inventories and condition reports for each asset group were in Excel or Access and this information was transferred directly into myData without manual inputs.
myPredictor assists us in producing long-term plans. myData provided full audit trails and allowed Council to re-run reports whilst maintaining previous versions. The system is flexible and can easily be used for any type of asset recording, inventory, work management, prediction and valuation.“
George Town Council, Tasmania
“George Town Council started to implement an asset management framework process in 2003 with the guidance of Assetic. Once we had all our Asset Management processes implemented, we were recommended a simple and user friendly Asset Management System developed by Assetic i.e. myPredictor and myData to match with our Asset Management Processes.
This simple, flexible and local government specific, easy to use system has made life easier for our staff and we now believe that we are one of the leading councils with asset management in Australia. We can report seamlessly for all types of infrastructure, future funding needs, current asset status and produce annual work programs.
This has only been possible with Assetic tools. We believe that with the continued guidance of Assetic, George Town Council will remain a leader in the area of asset management.“
Gosford City Council, New South Wales
“We first came across Assetic, at a presentation on the Asset Management Framework at a Convention in mid 2005 and we invited them up to discuss how he might achieve our desired outcomes of good practice asset management.
We engaged their systems and processes in late 2005 and to date have:
Workshopped our requirements from a grass roots level including both Maintenance, and Capital.
Developed robust Asset Registers with right data required to provide information or drive decisions.
Developed our asset management processes, including documentation (manuals) and associated training (including manuals).
Developed our condition criteria (as required to drive specified treatments and selected intervention levels), collection methods (road rater training, vehicle set-up, documented processes) and data storage requirements.
Developed our asset management process frameworks, including condition assessment definitions/requirements/ methodology / documentation, prediction models to support decision-making.
Council specific optimisation and workshopped from the ground up, service level development for all phases of asset management (Maintenance, Renewal, Upgrade and Expansion), first cut run of fair value asset valuation and performance modelling for future trend analysis (in relation to service level scenario's).
This has been achieved through a consultative partnering approach, whilst at all times Council has retained integrity, responsibility and ownership of the project. Assetic have facilitated the entire development as part of an in-house team in a sense. The whole approach is one of driving an outcome for Council to meet our needs - not to provide a black box mechanism or off-the-shelf process or asset management plan and leave Council to work out how to implement it.
I would highly recommend Assetic to any Council who wishes to improve their asset management functionality and still retain the knowledge and maintain ownership of the process. I would be more than happy to discuss this in more detail over the phone at any time.“
Brimbank City Council, Victoria
“Over the years Brimbank City Council has investigated and trialled various Pavement Management Systems in order to find the most reliable, convenient, quick and user friendly system available. Assetic's myPredictor meets our requirements in all these fields and has been used to provide our Road Rehabilitation Program from 2003 through to 2011. It's step by step process provides a clear and structured path to obtaining the results as per users requirements.
As well as providing a Forward Works Program, it can also give you a predicted segment specific condition each year for 25 years. It can provide a clear indication of network condition over time i.e. has network got worse or better and what components have got worse or better.“
In addition myPredictor is an attractive tool for the following positive reasons:
Cost - very very cost effective
Support - has always been available and cheerfully provided.
Useability - Local Government specific, not data hungry but meets all reporting requirements, data querying and reporting very easy.
No. of modules - very flexible and can manage all asset types.
Glenorchy City Council, Tasmania
“When Glenorchy City Council started rolling out its new strategic asset management framework, members of Glenorchy's Asset Management Committee attended an asset management seminar that was held in Hobart.
What we learned from that seminar was that we had not considered all aspects involved in asset management to ensure we were putting together a long-term robust framework that would support our future strategies and policies. From that point, we developed an excellent and valued relationship with Assetic. They were able to quickly point out what we were doing well and where and what our deficiencies were.
Assetic have been instrumental in leading and assisting Glenorchy City Council in developing a full asset management framework implementation across all asset and infrastructure groups. Assetic steered the special SAMG team (Strategic AM group), involved all stake holders at all levels, and has empowered the team at Glenorchy to continue to set the AM practice in place.
Assetic has developed an implementation process that takes into account, and helps manage the change process and ensures everyone involved takes full ownership of the outcomes. This was recognised and proved invaluable when the project involved informing and convincing Glenorchy's Aldermen that better planning was required to preserve and maintain council's infrastructure assets. Part of the communication strategy used by Assetic involved work-shopping Aldermen and key staff together periodically, when key milestones were reached.
This ensured information flowed freely and effectively from all involved. The communication process and provision of information in practical terms to Aldermen proved to be extremely effective, as detailed in the following quote from Glenorchy City Councils Corporate Accountant, who wrote,
On Monday night Council passed its 2006/07 budget. The budget (based on our new policies) contained a rate rise of 5.38%. Whilst any rate rise is regrettable, considering that 12 months ago the general rate rise was 0.00%, this was quite an achievement. On budget night, many Aldermen spoke strongly in favour of the asset management process and supported such a rise, due primarily to the need to prevent our assets decaying further.
To have Aldermen looking beyond 12 months, well into the future and towards the legacy they may leave was fantastic. I have no doubt that without Assetic assistance such a change would not have been possible.
In my view, our ability (through myPredictor) to clearly illustrate the consequences of under-funding our assets was the pivotal moment in this process.“